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CHI Executive Assistant and
Program Coordinator

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Date: April 2024

Job Title: Executive Assistant and Program Coordinator 

Location: Remote

About Us: The Consciousness and Healing Initiative (CHI) is a global collaborative accelerator dedicated to advancing consciousness and healing practices. We are seeking a highly organized and versatile individual to join us as the Executive Assistant to the CEO, as well as the Administrative & Program Coordinator. In this hybrid role, you will provide comprehensive support to the CEO and oversee various administrative and program-related tasks within CHI.

 Key Responsibilities:

Executive Assistant to CEO

  • Manage CEO’s calendar, including scheduling, travel booking, and events management.
  • Update CEO’s CV and assist with responses to incoming requests for CEO engagement 
  • Assist with financial tracking.
  • Facilitate communication between CEO and guests for webinars and events.
  • Answer phones, and handle general administrative duties.

 Administrative & Program Coordinator:

  • Assist with Fundraising and Grant support, including:
    • Organize and schedule donor visits and events (in person and online)
    • Manage donor/donation tracking in database
    • Help send donor communications.
    • Help create fundraising materials including grant proposals, progress letters, fundraising decks and other fundraising materials
  • Assist with Board activities, including:
    • Schedule in person and online Board meetings
    • Assist in board material preparation including agendas and minutes as well as charts and graphs and presentation slides
    • Coordinate and manage files in Google Drive
  • Coordinate online webinars, including recruitment of guests, and team management of webinar tasks in program management system.
  • Coordinate, schedule, and help manage Advisory Council and Committee meetings across multiple constituencies
  • Manage CHI administrative email, and project management assignments, including project tracking.
  • Support website maintenance, email and other marketing, and social media efforts.
  • Coordinate education projects, including the Science of Healing online Course, along with quarterly CE registration.
  • Help to build additional education through team coordination on specific projects.
  • Track completion and distribute certificates for educational programs.

 Skills and Experience:

  • Proven experience in executive assistant roles and program coordination, preferably in a nonprofit setting.
  • Excellent organizational and communication skills, with the ability to multitask and prioritize effectively.
  • Excellent communication skills with the ability to interact with senior leadership, team members, and community members, with a cheerful disposition. 
  • Strong abilities in online platforms including Google Workspace, Slack, Asana, Zoom, Adobe, Kajabi, WordPress, Salesforce and / or other CRM systems.
  • Ability to create reports and collateral materials for fundraising and promotional purposes.
  • Strong attention to detail and ability to work seamlessly across multiple systems.
  • Proactive, adaptable, and able to work independently with minimal supervision.
  • Experience in website support, marketing, graphic design and social media management.

 Work Hours and Contract Status:

  • Part-time position with daytime hours, approximately 20 hours per week.
  • Must be able to work during business hours in your time zone.
  • Hourly rate commensurate with experience.

 How to Apply: If you are passionate about our mission and possess the skills and experience required for this role please fill out this online application.

Follow up by sending an email to jobs@chi.is with the following: 

  • Resume or CV
  • Cover letter
  • Subject line “Executive Assistant and Program Coordinator Application – YOUR NAME“

Join us at CHI and be part of a team dedicated to advancing consciousness and healing practices worldwide!

Apply Here
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